Construction Office Coordinator/ Admin Assistant
Location: San Jose, CA 95134 (In-Office)
Job Type: Part-time to start, Full-time potential, 5 days/week
Compensation: $ TBD /hour (Commensurate with experience)
Are you a “To-Do List” champion who thrives in a fast-paced environment?
About Us
HArts Design+Build is a premier, fast-growing design and remodeling firm in San Jose. Our team is passionate, strategic, and dedicated to transforming spaces with excellence. Because we are growing rapidly, we are looking for a sharp, high-level thinker to join our seasoned team, streamline our office operations, and help build better processes for our expanding business.
If you thrive in a bustling, high-energy environment and love the satisfaction of a perfectly organized system, we want to talk to you!
Why Join Our Team?
- Growth Potential: Massive long-term career advancement opportunities as our firm scales.
- Recognition for Excellence: Bonus opportunities tied directly to your speed of learning, data accuracy, and project achievements.
- Supportive Culture: Work alongside an amazing, hardworking, and collaborative team.
- Perks: Mileage/expense reimbursement, plus paid holidays, time off, and benefits following a successful trial period.
What You’ll Do
This is an in-office position (5 days/week) in San Jose. You’ll be the face of our showroom and the backbone of our project documentation.
- Showroom Excellence: Greet walk-ins, gather client info, and maintain a professional, client-ready environment.
- Project Management: Use JobTread (preferred), BuilderTrend, or CoConstruct to organize bids, quotes, invoices, and photos.
- Process Improvement: Proactively build better systems to help our design/remodel firm scale.
- Administrative Mastery: Manage Dropbox files, hard-copy binders, and complex calendars for multiple projects.
- Field Support: Occasional errands and site visits to ensure project momentum.
Who You Are
- Experienced: At least 1 year in construction or a high-pressure office environment.
- Tech-Savvy: Fast learner with CRM/Project Management software aptitude.
- Detail-Obsessed: You make few errors and have a history of excellent follow-through.
- Professional: You maintain a polished appearance and possess top-tier communication skills.
- Reliable: You have a valid CA driver’s license, insurance, and a reliable car.
- Self-Starter: You work independently, solve problems creatively, and meet deadlines ethically.
Requirements
- Must pass background check
- AA/AS degree
- 4 years customer service
- 5 years organizational skills
- 4 years Microsoft Excel
- English speaking
- Driver’s license
- Day shift
- No relocation benefit
Are you the perfect fit?
If you have a strong work ethic, a passion for efficiency, and are ready to grow with a dynamic remodeling firm, apply today with your resume, a summary of your experience, and why you’d make a great team member!